Community Discussion: everything else

From: John Pollard (8plus7...)

'everything else'

Found at:

The original poster, johnpevear, says (later in the discussion): "Option, yes. Don't mind that. But I only need one catch-all. Give me 'Other' or give me 'Everything Else'."

Nonsense: It's NOT two catch-alls. [And I doubt that Nathan Hale would be pleased at the mis-use of the paraphrase.]

"Other" is not an "option" or a "catch-all": Other is the pseudo-subcategory Quicken uses when the user categorizes a transaction to a parent category..

The simple, and sensible, way to avoid seeing "Other" is to never assign a parent category to a transaction. There is no good reason to assign a parent category to a transaction: if the user has created subcategories, the user should use subcategories and should expect Quicken to use subcategories.
Quicken, logically, uses the parent category to hold the total amount of the subcategories of that parent. If any transactions are assigned a parent category, and Quicken did not essentially re-categorize those transactions to the pseudo-category "Other" (which Quicken does for reporting purposes only): the parent category total would be meaningless.

"Everything Else" only has meaning in the budget: it serves as a reminder to the user that there are other categories (either in the Category Group, or in the Parent Category) that have not been included in the budget. This provides "information" to the user: a caution that some categories/subcategories that have not been included in the budget, are related to categories/subcategories that have been included in the budget.

Once a given budget in used in a budget report, there should be no need for an Everything Else "category": the user was presented with Everything Else in the budget - if the user wanted to budget for those unbudgeted categories, "Everything Else" provided the information and the opportunity to do so..

Note also that the budget reports offer the user three options for comparing actual-to-budget amounts (see the Categories dropdown on the Advanced tab of the report Customize dialog):
1.) Budgeted only (the only categories that will appear in the report are categories named in the budget used in the report)
2.) Non-Zero actual/budgeted (this will present the "useful" equivalent of "Everything else" - all budgeted categories -regardless of value - and all non-budgeted categories with non-zero values will appear in the report)
3.) Include all (every category in the Category List will be included)

[In my opinion: too many users attempt to use Planning > Budgets to do ALL their budget work. The designed approach is to use Planning > Budgets to create one, or more, budgets - then to use the Spending > budget reports to examine/control spending (or cash flow), using one, or more, of the budgets created at Planning > Budgets. The Quicken Budget reports are the best tools for comparing actual amounts to budgeted amounts - to controlling spending and cash flow (and - by the way - not by mixing spending and cash flow in the same budget / budget report.)]

[Quicken Help has more information about Everything Else, which users should read before drawing conclusions.]

Share |